We kindly invite you to review the following eArchiving specifications. Originally created by the E-ARK project and enhanced and stabilised by the E-ARK4ALL project, these specifications are a core component of the CEF eArchiving Building Block.

The specifications will be released for review in two groups. In the first group, the ‘Common Specification for information Packages’ and the ‘Common Specification for Electronic Records Management Systems’ will be released for review (from 28 November, 2018). In the second group, the E-ARK SIP, E-ARK AIP, E-ARK DIP, the review components of the Common Specification SIARD and Geodata specifications will be released on December 20, 2018.

Your completed feedback on the specifications can be entered on this page: https://ec.europa.eu/eusurvey/runner/eArchiving_specification_review

The closing date for the review is February 24, 2019.

The material to be reviewed can be found on the DILCIS webpage (and is repeated below):

Common Specification for information Packages (CS IP)

The core of E-ARK specifications is the Common Specification for Information Packages. This delivers a basic core specification providing a necessary minimum for institutions across Europe to securely package their data, and then customise their data as required. For CS IP we would like you to review the full document and give comments on its principles and structural requirements in Part 1 as well as the implementation in Part 2.

Text: http://earkcsip.dilcis.eu/

PDF: https://github.com/DILCISBoard/E-ARK-CSIP/blob/master/specification/pdf/E-ARK-CSIP-2_0_0-draft.pdf

XML: https://github.com/DILCISBoard/E-ARK-CSIP/tree/master/schema and https://github.com/DILCISBoard/E-ARK-CSIP/tree/master/profile

Common Specification for Electronic Records Management Systems

For CS ERMS we would like you to review the new XML-schema. The draft of the CS ERMS document is supplied as a supplementary document for understanding the XML-schema as well as the schema generated documentation.

XML-schema with its Schematron document: https://github.com/DILCISBoard/E-ARK-ERMS/tree/master/Schema

XML-schema documentation (PDF): https://github.com/DILCISBoard/E-ARK-ERMS/blob/master/Schema/ERMS_draft_Schema_Documentation/pdf/ERMS_draft.pdf

Draft CS ERMS specification (PDF): https://github.com/DILCISBoard/E-ARK-ERMS/blob/master/Specification/DRAFT_CS_ERMS.pdf



The objectives of  Activity 2 are to update the core specifications for eArchiving, and to initiate the specifications revision cycle. This includes setting up guidelines for the creation of new specifications, as well as reviewing and revising the current ones. There are three main tasks in this Activity:

A2.1 Specifications Technical Update

This task will comprise two different kinds of specification updates:

First specification type

The first update type concerns updating the specification for:

  • Common Specification for Information Packages (CS IP);
  • the profiles for Submission Information Packages (SIP);
  • Archival Information Package (AIP) and;
  • Dissemination Information Package (DIP) used in the sample software.

The SIP, AIP and DIP can be seen as a guide for what the eArchiving Building Block DSI should implement. The Common Specification for Information Packages is the core Information Package specification that all users should be using, and for which they create their own profiles in their own implementations.

Second specification type

The second update type concerns updating the Content Information Type specifications for SIARD, geo-spatial data and ERMS which are the specifications describing how to structure the three different content types of databases, geo-spatial data and records management.

A2.2 Specifications Textual Update

This task involves updating the different specifications documentation to publication version standard.

A2.3 Guidelines Development

In this task we will develop guidelines for the creation of new content information types and revision cycles. The guide for revision cycles will cover both the Information Package specification as well as Content Information Types.

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